Community Impact Program Officer & Administrative/Accounting Specialist

Yampa Valley Community Foundation   Steamboat Springs, CO   Full-time     Administration / Clerical
Posted on May 11, 2022
  • Program Officer
  • Administrative/Accounting Specialist

Program Officer Position Summary:

Responsibilities and Essential Functions: Serve in a leadership role in managing programs, events and other services that deliver the greatest programmatic impact in the Yampa Valley. Deliver capacity building resources to support the development and strengthening of local nonprofit organizations, including trainings, facilitation, and outside expertise. Responsible for overseeing all aspects of the grant making process at the Yampa Valley Community Foundation, including the Community Grant Cycle, and granting from Foundation-held funds. This position requires a breadth of knowledge rather than depth in one area of interest and works closely with YVCF staff in a team environment. The Program Officer establishes, maintains, and stewards relationships with nonprofit organizations throughout the Yampa Valley who apply to the Foundation for grant funding. The Program Officer reports to the Executive Director of the Foundation. As the Foundation believes that presence in the office contributes significantly to teamwork, development and comradery, this is an office-based position, although it will also require frequent travel throughout the Yampa Valley.

Major Responsibilities: Oversee the annual Community Grants Cycle. Provide support to local nonprofit organizations and the Grants Committee including preparation of materials, site visits and other related correspondence. Prepare summary of local needs to be shared with donors. Review grant proposals, process and disburse grants, solicit and review grant reports, and analyze grant impact statistics for marketing purposes. Manage Designated Fund annual grants, Donor Advised Fund bi-monthly distributions and all other granting funds, including interfund transfers. Ensure all grants comply with internal policies and external regulations. Serve as the Yampa Valley “go to” resource for nonprofit organizations. Stay informed of local and national trends within the philanthropic field and regulations regarding charitable giving and the nonprofit sector. Disseminate information in a timely manner through newsletters, presentations, group meetings and other mediums. Provide high quality educational services for local nonprofit organizations including seminars, webinars and various other trainings. Utilize local and regional expertise to deliver specialized consulting services. Create networking opportunities for peer-to-peer learning. Work closely with the Donor Engagement Manager to identify opportunities for donors to support the work of nonprofit programs. Oversee local community initiatives, bridge the nonprofit sector to other local community groups and help foster collaboration between nonprofit organizations. Communicate clearly both internally and externally, maintain accurate records, assist with Community Suite database management including the maintenance of nonprofit organization profiles and assist with other functions as assigned.

Required Skills: Excellent organizational skills. Proven attention to detail, accuracy, and ability to meet deadlines. Excellent interpersonal skills. Ability to build relationships and work cooperatively with stakeholders, including staff, board members, current and prospective grantees, donors and supporters, and other community members. Excellent written and oral communication skills, including the ability to create documents at the highest level of writing standards and excellent editing skills. Critical thinking and analysis skills. Ability to analyze and synthesize quantitative and qualitative data. Leadership skills. History of working collaboratively to achieve team objectives taking initiative and working effectively with minimal supervision. Knowledgeable about the nonprofit sector. Ability to understand and analyze nonprofit financial reports. Flexibility and ability to adjust to changing priorities and manage multiple tasks simultaneously. Ability to manage time and tasks well to meet deadlines. Professional attire and conduct when representing the Foundation in a diverse range of settings.

Minimum Qualifications: A clear commitment to the mission and values of the Yampa Valley Community Foundation. Knowledge of best practices for nonprofit organizations. Minimum of a Bachelors’ degree or equivalent experience. Competency in the use of technology including Microsoft Office Suite, Outlook, databases, etc. A valid Driver's License and ability to travel by car within the Yampa Valley for site visits and meetings.

Preferred Qualifications: Three years of experience working for a nonprofit, foundation or equivalent. Familiarity with Yampa Valley communities and rural issues. Knowledge and experience in the use of Community Suite. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. This position is full-time, in the office.

Compensation: This is a full-time (40 hours/week) exempt position. The Yampa Valley Community Foundation offers an attractive benefits package including paid time off, retirement contribution, ski pass, matching charitable gift program, and medical, dental, vision, and disability insurance. The starting salary for this position ranges from $65,000 to $75,000/year, depending upon experience. The position will be supervised by the Executive Director.

The Yampa Valley Community Foundation’s anti-discrimination policy: It is the policy of the Yampa Valley Community Foundation to provide equal employment opportunity for all persons. The Yampa Valley Community Foundation does not discriminate on the basis of sex, race, color, national or ethnic origin, religion, sexual orientation, gender identity, age, physical ability, military or veteran status, or any other characteristic protected under federal, state or local law.

Position: Accounting Assistant/Administrative Specialist

Employment: Full time (40 hours/week)

Location: Steamboat Springs, CO

Organization Name: Yampa Valley Community Foundation

Position Summary for Administrative/Accounting Specialist:

Responsibilities and Essential Functions:

Accounting Responsibilities: Process accounts payable, credit card transactions, fixed asset transactions, and cash receipts utilizing Community Suite while maintaining strong data integrity and following appropriate procedures and techniques. Enter and process grants for review. Ensure proper documentation is submitted, reviewed for errors and irregularities. Process donations, issue tax receipts and make bank deposits. Assist with annual budget preparation, audit preparation, and in preparing monthly financial reports for the Board of Trustees. Maintain well-documented procedures, identify opportunities for procedure efficiencies and improvements to internal controls, and train necessary staff members on transaction processing. Help ensure compliance with all local, state and federal accounting and reporting requirements. Assist with other special projects as assigned by Finance & HR Director.

Administrative Responsibilities: Perform general clerical duties included but not limited to electronic filing and documentation, database management, office supply ordering, maintaining staff and office calendars, and coordinating office maintenance and cleaning. Greet visitors to the office, answer general questions, and direct them to the appropriate staff member. Answer incoming telephone inquiries and redirect as appropriate. Provides administrative support to staff with special emphasis in coordinating meetings, marketing, mailings and other staff functions. Provides support for special events throughout the year. Supports YVCF’s mission through assisting or leading special projects.

Required Qualifications: At least 3 years of clerical accounting, general office and administrative experience. Proficient in use of Microsoft Office (especially Outlook, Word and Excel). Maintain high level of confidentiality. Excellent problem-solving skills and demonstrated initiative. Ability to work both independently and collaboratively. Excellent organizational skills and attention to details. Must be able to enter data efficiently and accurately. Strong oral and written communication skills. Must have the ability to prioritize and manage multiple tasks, adapt to daily challenges and rapid changes, and perform duties proficiently. The ideal candidate will have the ability to coordinate several activities effectively during the day and handle multiple deadlines simultaneously. Ability to learn and adapt to new systems and processes quickly. Ability to build relationships with people of diverse backgrounds, perspectives, and cultures. Ability to work full time, in-person, in the office.

Helpful Qualifications: Background with nonprofit organizations or philanthropy. Experience working with accounting software. Bachelor’s degree in accounting, finance or economics, or equivalent experience.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. This position is full-time, in the office. Remote work is not available for this position.

Compensation: This is a full-time (40 hours/week) exempt position. The Yampa Valley Community Foundation offers an attractive benefits package including paid time off, retirement contribution, ski pass, matching charitable gift program, and medical, dental, vision, and disability insurance. The starting salary for this position ranges from $45,000 to $55,000, depending upon experience. The position will be supervised by the Finance Director/Director of Human Resources and will report to the Executive Director.