Grants and Compliance Coordinator

Kitsap Transit   Bremerton, WA   Full-time     Administration / Clerical
Posted on April 22, 2022
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Grants and Compliance Coordinator

Position Summary:  We are looking for a qualified and experienced individual to join our Capital and Service Development team who under general supervision, will administer the agency’s grants and coordinate the agency’s capital projects.

Characteristic Duties and Responsibilities are as follows:

Research, analyze, and review a variety of complex funding opportunities and their related compliance regulations. Serve as the agency representative with grantor agencies and the primary project coordinator for major agency projects that are funded with grant and/or local dollars. Oversee and facilitate agency change to ensure compliance with all state and federal requirements for contracts, grants and civil rights programs. Oversee financial reporting of project records.  Responsible for the preparation, review and monitoring of grant development, implementation, audit preparation and project management.

Works with the Director and assists with developing and maintaining a long-range view of project possibilities. Responsible for translating the long-range view into the planning of grant and project funding and ensures that elements of the Transportation Improvement Program (TIP) are in place and ready to be adopted by the agency and governing bodies.

Provides oversight and tracks existing grant and locally funded projects and budgets to determine priorities for amendments and revisions for all capital contracts. Advises the director on requirements for successful management of projects and provides strategies to ensure success. Ensures that agency programs comply with regulatory requirements and cooperative relationships are maintained with the regulatory agencies. Researches and informs director and co-workers of changes to policies and procedures related to the civil rights programs, the drug and alcohol programs and other mandated compliance programs.

May prepare documentation for complex professional procurement activities and may serve as a consultant to other departments in the areas of contract work including but not limited to creation, management and procurement.

Works with the director to assess and address risks, project planning, selection of architects, engineers, contractors and consultants for capital projects. Coordinates environmental review, facility design, procuring of permits, project research and management.

This position reports to the Service and Capital Development Director.

Salary Range:  The range for this position is $6919 - $9304 per month, commensurate with experience. With rare exception, initial appointments are usually made at Step 1 ($6919).  Employees typically progress from Step 1 to Step 2 at six-months from their hire date and annually thereafter with satisfactory job performance. Step increases are based on a seven-step progression in each pay range with each step being approximately 5% higher than the previous step.

Benefits:  Full-time employees receive a generous benefits package including subsidized medical insurance and fully paid dental insurance for employee and dependents, as well as disability insurance and life insurance.  This position participates in the Washington State Public Employees’ Retirement Plan with the option of participating in a state administered deferred compensation plan. Employees receive a generous general leave accrual and 11 holidays pro-rated based on the number of hours worked per pay period up to a maximum of 80 hours per pay period. Kitsap Transit also provides employees and certain dependents with a free transportation pass on Kitsap Transit.

Hours of Work:  Work is conducted during regular business hours, Monday through Friday.

QUALIFICATIONS 

Kitsap Transit employees who wish to apply must have a satisfactory performance and attendance record.  Kitsap Transit Operators with any of the following criteria in the last twelve months are excluded from recruitment opportunities:

  • a current Decision Making Leave or higher in the Safety category
  • more than two held customer complaints
  • more than four unscheduled absences
  • more than two late reports

Education and Experience:  Bachelor’s Degree in Public or Business Administration, Communications, or Transportation.  Four years of increasingly responsible project coordination experience with demonstrated application of knowledge of federal, state and local regulations for public entity grants, procurements and real estate acquisitions or similar work; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed.

Knowledge, Skills and Abilities:  Following are some highlights of the knowledge, skills and abilities required to be successful in this position.

  • Federal and/or State grant policies and procedures is desirable
  • Grant related programs such as Title VI, DBE and EEO is desirable
  • Public entity procurement basics
  • Financial recordkeeping
  • Construction processes and phases
  • Project administration, principles and practices
  • Report writing methods and techniques
  • Construction permitting, environmental review, rules and regulations
  • Federal, State and Local regulations, policies and procedures for real estate acquisition
  • Planning, prioritizing, organizing and completing projects within budget and tight timeframes
  • Monitoring contracts and agreements and the work of contractors
  • Maintaining detailed information and complex records
  • Preparing complex documents, correspondence, reports and spreadsheets
  • Communicating effectively both orally and in writing
  • Working with minimal supervision
  • Effective management skills
  • Handling multiple tasks simultaneously
  • Identifying, interpreting and explaining programs, regulations, procedures and guidelines
  • Establishing and maintaining effective working relationships with contractors, fellow Kitsap Transit employees, members of the public, city and county officials

LICENSES AND CERTIFICATIONS:

A valid Washington State driver’s license within thirty days of hire.

Working Conditions/Physical Requirements:  

Positions in this class typically require dexterity of hands and fingers to operate a computer keyboard and other equipment, grasping, feeling, talking, hearing, seeing and repetitive motions. Work does require some project site inspections, which may require stooping, crouching and walking on uneven surfaces periodically.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Occasional evening work and travel required.

Kitsap Transit values the safety of our employees, our visitors, and our community. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19 and submit proof that you are fully vaccinated against COVID-19.

“Fully vaccinated” would mean one Johnson & Johnson vaccine, or two Pfizer, or two Moderna vaccinations.  Please note that the definition of “fully vaccinated” may evolve based on CDC Guidance.

The successful candidate will be expected to meet the qualifications for the position and perform the essential duties with or without reasonable accommodations.

Selection Process:  After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process.  We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks. Kitsap Transit does not pay any relocation costs.

To Apply:  If you decide to apply for this position, please visit our employment link at http://kitsaptransit.appone.com/.  Please contact Marianne Rajan in the Human Resources Department at (360) 478-5852 if you have any questions.

Closing Date:  Completed applications need to be submitted online by 4:00 PM (PST), Friday May 13th 2022 to be considered in the first review of applications. This posting will be open until filled.

  • Selective certification may be used to achieve affirmative action goals. You can find Kitsap Transit’s EEO Policy at https://www.kitsaptransit.com/uploads/pdf/eeo-policy-statement.pdf Please contact Marianne Rajan, Human Resources Manager at (360) 478-5852 if you have any questions.
  • Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact jobapplada@kitsaptransit.com at least ten days in advance or 360-479-4348 (TDD).
  • If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
  • Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.

 

KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER